Coordinator, Information & Records Management

The Coordinator, Information & Records Management is responsible for the functions of records management, library, records and archive services in accordance with the statutory functions and objectives.

Effectively manage and add value to the business  by managing and developing effective information management services in development, marketing, implementing standards, policy, procedure, process, retention, disposal and sentencing to ensure accountability, compliance and preservation of heritage and cultural information, in-accordance with legislative requirements, ISO Standards, Australian National Archive policy and standards.

Duties

1. Review, recommend, implement and maintain information strategies, policies standards and procedures for the management of the Council’s records and establish framework process for the management, control, compliance and accountability which contributes to the achievement of business plan and objectives.

2. Coordinate the preparation of the Library and Records budget each financial year.

3. Prepare draft estimates and monitor Information Management expenditure as per approved budget.

4. Manage the TRIM database as Administrator level and monitor, review and maintain Business Classification Scheme for the identification of classification, titling and capturing documents and information. Maintain and review the Council’s Retention and Disposal schedule in accordance with legislative requirements and manage archival programs.

5. Coordinate TRIM database system upgrades.

6. Effectively manage the Reception and Information Management human and material resources (finance, technology, capital assets, collections, reference material, etc) to achieve the Council outcomes.

7. Provide and maintain a professional library information service to staff.

8. Apply collection development strategies to all published, printed and online materials to be held in the library collections according to organisation requirements and professional Library standards and procedures.

9. Provide suitable policies in relation to library good practice management.

10. Manage professional development and maintain professional library memberships and networks, by participation in the library and information services conferences, workshops, meetings and professional training.

11. Manage and supervise Information Management staff performance and conduct in house training and workshops to ensure staff is adequately skilled to perform compliance requirements for an EDMS Electronic Document Management System and ERKS Electronic recordkeeping System.

12. Implement and monitor compliance requirements of information management to ensure compliance for the Privacy Act.

13. Provide support to Branch Managers and staff in relation to Information Management services.

14. Liaise, consult and negotiate with stakeholders in information management on strategic initiatives.

ESSENTIAL CRITERIA

1. Completion of relevant Records or Information Management qualifications and/or experience in similar position.

2. Experience and knowledge of electronic document records management (EDRMS) such as HP TRIM or similar, including managing the transition from hardcopy to electronic records within an organisation.

3. Extensive knowledge and understanding of the National Archives of Australia policies, standards, and procedures relevant to records and information management 

4. Extensive knowledge of the principles of archiving, secondary storage and retention and disposal schedules, including the use of Business Classification Schemes, Retention and Disposal Schedules.

5. Proven experience in leading and managing a team, including the ability to plan and manage resources, motivate staff, create a cohesive team environment and manage change.

6. Excellent oral and written communication skills with the ability to liaise with external service providers and communicate technical solutions to non-technical staff as well as experience in the development and delivery of training programs suitable for a broad client base.

DESIRABLE CRITERIA

1. Knowledge and experience in library management.

To apply please email a brief cover letter detailing your skills and experience and current resume to [email protected]

Aboriginal & Torres Strait Islander applicants are strongly encouraged to apply.